The Bonus and Stipend app allows operations teammates to enter quarterly stipends for staff. Requests are routed to leaders for approval and then to Human Resources for inclusion in the payroll.
Quick Links:
- Stipend and Bonus App: Place to enter stipends. Prefilled for your school/location, but you can enter a stipend for anyone.
- Stipend and Bonus Dashboard: Displays and aggregates stipends entered in the app and their status.
In this article:
Best Practices for Using AppSheet
Best practices for using AppSheets and ensuring your data is saved:
- Clear your cache for www.appsheet.com before you start using AppSheet this round. AppSheet can fail to sync when left open in a browser tab for too long (especially if internet access is spotty). Clear your browser cache, which will require you to sign in again and ensure you are running the current version of the app. Chrome example of how to clear cache for just one website below:
- Check for sync error. If you see a red ! by your username, you have a sync error. Don’t make any changes (they will not save) and contact Data Team to troubleshoot.
- Make sure all your changes sync. App syncs sometimes take a while on school networks. Before you log out or navigate away from the page, make sure you don’t have any pending edits. They’ll show up as an orange number by the sync button. Wait until the number disappears before you exit!
- [For Stipend App Users] Make sure to monitor approval status. Use the existing “Status Update” page to see where your stipends are in the process. If you see something hasn’t moved to the “Approved” status by the end of the round, reach out to Data Team. Any stipends in the “Pending” status will not be paid.
Key Dates
| Quarter | Q1-FY25 | Q2-FY25 | Q3-FY25 | Q4-FY25 |
| AppSheet Open |
10/28/24 |
1/27/24 |
3/31/24 |
5/26/24 |
| Submission Deadline | 11/5/24 | 2/3/25 | 4/7/25 | 6/5/25 |
| Talent Team Review | 2/4/25 - 2/13/25 | 4/8/25 - 4/17/25 | 6/6/25 - 6/17/25 | |
| Submit to HR | 11/18/24 | 2/14/25 | 4/18/25 | 6/18/25 |
Approval Loops
Starting in Q2-FY25, approvals will be streamlined through the Talent Team, who will follow up with submitters as needed.
-
School-based employees
- Submitters: Directors of School/Campus Operations or Departmental Budget Managers
- Approvers: Talent Team
-
Campus or Room 9/10/11 employees
- Submitters: Directors of School/Campus Operations or Departmental Budget Managers
- Approvers: Talent Team
Submitter Workflow
School-based teammates are included on a pre-filled roster at the beginning of each quarter. If you need to add a stipend for a person not on your roster or if someone is receiving more than one stipend, use the + Add button as shown below to enter it.
Submitters can enter a stipend for any person at any location. Starting in Q2-FY25, approvals will be streamlined through the Talent Team, who will follow up with submitters as needed.
General guidelines:
- School-based stipends (coming out of a school budget) should be entered into the AppSheet by DSOs.
- Regional-based stipends (coming out of a regional budget) should be entered into the AppSheet by DROs.
- KTAF stipends (coming out of a team or department budget) should be entered into the AppSheet by the KTAF Lead (in most cases a director or MD).
Adding a row
If anyone is missing from the roster or needs multiple stipends, click Add to open a new form and add an additional row.
Deleting a row
If you need to delete a stipend, click the checkbox in the upper right hand corner to select a row, then hit "Delete".
Status Tracking
Navigate to the Status Tracking tab to see just the rows for which actual stipends have been entered for that quarter (it filters out teammates with no stipends for the quarter entered).
These icons help you track where each stipend is in the approval loop.
- Green check = Approved
- Orange ! = Pending
- Red X = Not Approved
Approver Workflow
Once entered, stipends and bonuses are routed to the Talent Team for centralized approval.
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