[User Guide] Stipend and Bonus App

The Bonus and Stipend app allows operations teammates to enter quarterly stipends for staff. Requests are routed to leaders for approval and then to Human Resources for inclusion in the payroll. 

Quick Links:

• Stipend and Bonus App: Place to enter stipends. Prefilled for your school/location, but you can enter a stipend for anyone.
• Stipend and Bonus Dashboard: Displays and aggregates stipends entered in the app and their status.

In this article:

• Approval Loops
• Submitter Workflow
• Approver Workflow

Key things to note:

• Always refresh the browser tab for the app before you enter data. The app is web-based and updates happen overnight. Entering data into an unrefreshed version of the app might cause you to lose your work.
  Quarter	Q1-FY25	Q2-FY25	Q3-FY25	Q4-FY25
  AppSheet Open	10/28/24	1/27/24	3/31/24	5/26/24
  Submission Deadline	11/5/24	2/3/25	4/7/25	6/5/25
  Talent Team Review		2/4/25 - 2/13/25	4/8/25 - 4/17/25	6/6/25 - 6/17/25
  Submit to HR	11/18/24	2/14/25	4/18/25	6/18/25

Approval Loops

Starting in Q2-FY25, approvals will be streamlined through the Talent Team, who will follow up with submitters as needed.

• School-based employees
  • Submitters: Directors of School/Campus Operations or Departmental Budget Managers
  • Approvers: Talent Team
• Campus or Room 9/10/11 employees
  • Submitters: Directors of School/Campus Operations or Departmental Budget Managers
  • Approvers: Talent Team

Submitter Workflow

School-based teammates are included on a pre-filled roster at the beginning of each quarter. If you need to add a stipend for a person not on your roster or if someone is receiving more than one stipend, use the + Add button as shown below to enter it. 

Submitters can enter a stipend for any person at any location. Starting in Q2-FY25, approvals will be streamlined through the Talent Team, who will follow up with submitters as needed.

General guidelines:

• School-based stipends (coming out of a school budget) should be entered into the AppSheet by DSOs.
• Regional-based stipends (coming out of a regional budget) should be entered into the AppSheet by DROs.
• KTAF stipends (coming out of a team or department budget) should be entered into the AppSheet by the KTAF Lead (in most cases a director or MD).

Adding a row

If anyone is missing from the roster or needs multiple stipends, click Add to open a new form and add an additional row.

Deleting a row

If you need to delete a stipend, click the checkbox in the upper right hand corner to select a row, then hit "Delete".

 

Status Tracking

Navigate to the Status Tracking tab to see just the rows for which actual stipends have been entered for that quarter (it filters out teammates with no stipends for the quarter entered).

These icons help you track where each stipend is in the approval loop.

• Green check = Approved
• Orange ! = Pending
• Red X = Not Approved

 

Approver Workflow

Once entered, stipends and bonuses are routed to the Talent Team for centralized approval.