[User Guide] Stipend and Bonus App

The Bonus and Stipend app allows operations teammates to enter quarterly stipends for staff. Requests are routed to leaders for approval and then to Human Resources for inclusion in the payroll. 

Quick Links:

• Stipend and Bonus App Place to enter stipends. Prefilled for your school/location, but you can enter a stipend for anyone.
• Stipend and Bonus Dashboard: Displays and aggregates stipends entered in the app and their status.

In this article:

• Approval Loops
• Submitter Workflow
• Approver Workflow

Key things to note:

• Always refresh the browser tab for the app before you enter data. The app is web-based and updates happen overnight. Entering data into an unrefreshed version of the app might cause you to lose your work.
  Quarter	Q1-FY25	Q2-FY25	Q3-FY25	Q4-FY25
  AppSheet Open	10/28/24	1/27/24	3/31/24	5/26/24
  DSO Submission Deadline	11/5/24	2/3/25	4/7/25	6/5/25
  Tier 1 Approver Deadline	11/8/24	2/6/25	4/10/25	6/10/25
  Tier 2 Approver Deadline	11/13/24	2/11/25	4/15/25	6/13/25
  Submit to HR	11/18/24	2/14/25	4/18/25	6/18/25

Approval Loops

• School-based, non-operations employees
  • Tier 1: School Leader
  • Tier 2: Head of Schools
• School-based, operations employees
  • Tier 1: Auto-Approved
  • Tier 2: MDSO
• Campus or Room 9/10/11 TEAM, KCNA, KMIA employees
  • Tier 1: Regional MDO
  • Tier 2: N/A
• KTAF employees
  • Tier 1: Chief/Co-President overseeing their department
  • Tier 2: N/A

Enter Stipends

School-based teammates are included on a pre-filled roster at the beginning of each quarter. If you need to add a stipend for a person not on your roster or if someone is receiving more than one stipend, use the + Add button as shown below to enter it. 

Submitters can enter a stipend for any person at any location, but the approvals will route based on the stipend recipient’s approval loop (see above), not the submitter’s.

Enter Stipends Tab View

 

 

 

Deleting a row

If you need to delete a stipend, click the checkbox in the upper right hand corner to select a row, then hit "Delete".

 

Status Tracking

Navigate to the Status Tracking tab to see just the rows for which actual stipends have been entered for that quarter (it filters out teammates with no stipends for the quarter entered).

These icons help you track where each stipend is in the approval loop.

• Green check = Fully approved
• Orange ! = At least one approval pending
• Red X = Not Approved

 

 

Approver Workflow

Once entered, stipends and bonuses are routed according to region, department and title. You'll receive an email each morning if there are any stipends and bonuses awaiting your approval. See above for details on Approval Loops, which are assigned according to the recipients region, location, and department.

 

Tier 1 and Tier 2 Queue View

Using Submitter Name column to follow up

If there's a stipend in your queue that you're unfamiliar with, this column will show you who submitted the stipend originally, so that you can gather more information before approving.