How to Create Rules in Outlook

1. Click the Home tab in the navigation ribbon.
2. Click Rules and on the drop down menu that appears click Manage Rules & Alerts.
3. Click New Rule on the E-mail Rules tab in the Rules and Alerts dialog box.
4. Proceed to Step 1: Select a template.
5. Choose a template from either the Stay Organized or Stay Up to Date list of rule templates.
   
6. Proceed to Step 2: Edit a rule description.
7. Click on the underlined value.
8. Click Next.
9. Choose the message conditions you prefer under Step 1: Select conditions.
   • If you want to move e-mails that are sent to a distribution list, select Moving messages sent to a public group to a folder instead of the default
10. Click on presented underlined values from your selected conditions.
    
11. Enter in specifics for the underlined values under Step 2: Edit the rule description.
    
12. Click Next.
13. Choose exceptions to the rule under Step 1: Select exception(s).
14. Click Next.
15. Choose values for underlined text under Step 2: Edit the rule description.
16. Click Next.
17. Enter a name under Step 1: Specify a name for this rule.
18. Select additional actions under Step 2: Setup rule options.
    
    
    • You should create and run this rule in the folder(s) you're intending to apply this rule to. Usually this is the inbox.
19. Click Finish.