How to create your own Google groups

Although many Google Groups for sharing with staff have been created, here are instructions for creating your own Google group if an existing group does not fit your needs.

1. Go to groups.google.com
2. Ensure that you are signed in to your KIPP NJ/KIPP Miami Google account
   • If the top right of the page has a Sign In button, click that and sign in with your @apps.teamschools.org or @kippmiami.org Google account.
   • If the top right of the page has a profile icon - either a circle with your first name initial or a circle with a picture - click on the icon and confirm that you are signed in with your @apps.teamschools.org or @kippmiami.org Google account.
3. Click My Groups
4. Click "Switch organization view to apps.teamschools.org"
5. Click Create Group

6. Field	Details
   Group name	Enter a name for your group (e.g. "LSP Leadership") Remember that this group will be visible to all KIPP NJ and KIPP Miami staff so please ensure that you use a descriptive title. Please do not prefix your group with "Group staff" so that it is clear that groups starting "Group staff" are all system-managed groups.
   Group email address	Leave the default email address that is automatically generated. If the email domain to the right of the email address field does not shows @apps.teamschools.org (e.g. it shows @googlegroups.com) STOP HERE and revisit steps 2-4.
   Group description	Enter a description of your group. Note that this will not be visible in the Share window when sharing documents/folders. It is only visible in groups.google.com.
   Group's primary language	English
   Group type	Email list
   Basic permissions - View Topics	Leave default setting with all items checked.
   Basic permissions - Post	Leave default setting with all items checked.
   Basic permissions - Join the group	Click the drop down to choose an option: Anyone in the organization: Allows anyone to join the group without your explicit permission. Only invited users: As the group owner, only you will be allowed to add members. Anyone in the organization can ask: Anyone can request to be added to the group. As the owner, you will get notified and will need to approve the request before the person is added to the group.

7. Click the Create button at the top of the page
8. Click Manage Members at the top right of the page
9. Click Direct add members from the menu list on the left

10. Field	Details
    Email addresses	Enter the email addresses of the staff who should be members of this group, separated by commas. For KIPP NJ staff remember to use @apps.teamschools.org instead of @kippnj.org For KIPP Miami staff use @kippmiami.org
    Welcome message	The new group members will receive an email when they are added. Use this field if you would like to include additional information in that email notification.
    Email subscription options	Leave this set to All Email.

11. Click Add at the top of the page
12. Once you have added all members, click Members at the top right of the page to double-check that the list membership is accurate and complete
13. You may now use this new group when setting sharing permissions on your Google files and folders. (See How do I share Google files/folders?.)