Zoom: How to set meetings to require authentication to minimize "Zoom bombing"

This article outlines how to add additional Zoom authentication to help minimize any "Zoom bombing" incidents. This authentication will ensure that only KIPP NJ/KIPP Miami students and staff can join our meetings/classes.

Note:  Do not turn on the Require Authentication option if attendees are from outside of KIPP NJ/Miami students/staff (e.g. Parent/Teacher conferences or Community Days)

Student/Staff experience:

Students

• Students on Chromebooks will automatically be logged in, but might be prompted for their teamstudents.org Google logins.
• Students on personal computer or smartphone will be prompted for their teamstudents.org Google logins.

Staff on a computer

• Staff on a computer will automatically be logged in, but might be prompted for their Google login.
• Any staff who will be co-hosts must be logged into Zoom (via the app on their computer or web browser via Okta) before joining the meeting.
  • The meeting host must add co-hosts as Alternative Hosts in the meeting options prior to starting the meeting.
  • Staff attendees can also be assigned as a co-host during a meeting, but only for that specific meeting instance.

Staff on a smartphone/tablet

• Any staff on a smartphone/tablet device will be prompted for their login.
• If prompted to "Please register to join this webinar", staff should click OK.
• If host/co-host access is needed, staff will need to sign in to the Zoom app before joining the meeting.
• In all other cases, staff should select and/or sign in to their KIPP NJ/KIPP Miami Google account.

Editing an existing meeting:

1. Open Zoom via Okta (not by browsing to Zoom’s website) and browse to the Meetings section.  
2. Find the meeting you want to add the Authentication to, and click Edit
   
3. Scroll down to Meeting Options and check “Require authentication to join".  Make sure you’ve selected “Student Zoom Google Auth”.
   
4. Click Save

Scheduling a new meeting:

1. Open Zoom via Okta (not by browsing to Zoom’s website) and browse to the Meetings section.
2. Click Schedule A Meeting
3. Enter the Topic: name your meeting 
4. Click Recurring meeting
5. Next to Recurrence, select No Fixed Time. This is what will allow you to use the meeting link indefinitely. Once you do, the day/time shown below will go away. 
6. Make sure to select “Generate Automatically” (do not use Personal Meeting ID) and check off “Passcode” & “Waiting Room.” Note- having a passcode is ok if you share the link directly, which we’re doing. The passcode is embedded in the link. 
   
   
7. In Meeting Options, make sure “Mute participants upon entry” is checked. Also check “Require authentication to join" and make sure you’ve selected “Student Zoom Google Auth”.
   
   
8. Add Alternative Hosts by typing in the email addresses of teachers/staff that need to have host/co-host responsibilities.
9. Click the Save button.  
10. On the details page that comes up next - copy the Invite Link - you will use this to share with students and staff.  The password is embedded into the link so students will not have to enter it.