Pre-boarding Tracking in ADP for Managers (Use to check onboarding status for new hires)

Note: Each time a new hire is added to your Onboarding Dashboard, the hiring manager (SL, DSO, other) will receive an email indicating customization is available for the onboarding experience. PLEASE DISREGARD. This is an automated ADP email that cannot be disabled. Hiring managers do not need to take action in the Onboarding Dashboard for new hires.

As a Hiring Manager, you have the ability to track the onboarding process for a direct report by navigating to My Team > My Team > Manage New Hire Onboarding. The Onboarding Dashboard provides a high level view of the onboarding process for new hires who will report directly to you. If you have any issues accessing this module, submit a ticket to [e-mail]. 

For DSOs only: Please access the Onboarding Dashboard by navigating to Process > HR > Hire/Rehire > Onboarding Dashboard > View Dashboard.

For a detailed guide outlining the onboarding experience from the candidate’s view, see the ADP Onboarding - New Hire View Guide.

Filter Onboarding Dashboard View

The dashboard will show all of your new direct reports who are active in the onboarding process or have completed onboarding for the current month. You have the ability to filter the Onboarding Dashboard to view who was hired within a specific timeframe. To filter the Onboarding Dashboard by Hire Date:

1. Click the down arrow to the right of the Hire Date Status from field.
2. Select the Dates (From and To).
3. Click View.
4. The Onboarding dashboard will refresh and only display new hires who were onboarded during the selected timeframe.

For DSOs only: Initially, the Onboarding Dashboard will automatically display all new hires for our organization for the current month. In addition to filtering the Onboarding Dashboard by Hire Date, you also have the ability to filter by Manager to see only new hires for your location.

To filter the Onboarding Dashboard by Manager:

1. Navigate to the field labeled as View and click the dropdown displaying < All Managers>.
2. Scroll and select your name, your School Leader, or any other hiring manager.
3. The Onboarding Dashboard will refresh and only display new hires for the manager you selected.

View the status of individual onboarding tasks

IMPORTANT:

• Do NOT approve or reject any onboarding tasks or documents.
• Do NOT click the Send Reminder button.

These actions must be completed by the HR Ops team only.

Your list of new hires will display their Hire Date, current onboarding Status, Prehire status, and the onboarding Experience assigned. A Completed onboarding status indicates all required tasks were approved by HR Ops and the new hire is ready to be added to ADP as an official employee. Click on the name of a new hire to see a drill down into their onboarding tasks and the current status of each task.

When clicking on the new hire’s name, you can see each individual onboarding task assigned and the status of each task. For tasks that require more than one action in order to be marked as completed, click View Details.

The sub-tasks window will show all actions required for the onboarding task to be marked as completed. Each sub-task will show the upload date and current status. Click on Preview to see a copy of the specific document, who approved the document, and the approval date.