How to mass approve timesheets

The mass approve option should only be used for approving timecards for exempt employees. Timecards for nonexempt employees should be reviewed individually to monitor overtime, breaks, and missed punches.

For steps on how to create a new hyperfind in ADP and filter your timesheet view to show exempt employees only, please reference the How to create a new Hyperfind in ADP guide. 

Mass approve timesheets from Dataview

Open the menu on the top left of your Workforce Manager homepage > expand Dataviews & Reports  > Dataview Library. Scroll down to the Timekeeping section and select a Dataview. For timecard review and approval, the Unapproved Timecards and Pay Period Close Dataviews are helpful. 

On the Dataview you have selected:

1. Click the Hyperfind dropdown on the top right and select the name of the hyperfind you have created to show Exempt employees only. 
   • Only Exempt timecards should be mass approved.
2. On the far left side of the Dataview table, click in the header of the checkbox column to select all. This will highlight all rows on the table in blue. 
3. Click on the Approval dropdown > select Approve Timecard.
4. Click Yes on the confirmation window.
5. Click the Refresh button on the top right of the page.

   

   

   

To confirm your approval is successful, navigate to the Pay Period Close or Unapproved Timecards Dataviews or an exempt employee's timecard. These will show who approved the timecards and the approval timestamp. 

• The Pay Period Close and Unapproved Timecards Dataviews include the columns "Approving Mgr Name" and "Approved by Mgr" (scroll to the right to view all columns). You will see your name populated in the "Approving Mgr Name" column and "FULL" displayed in the "Approved by Mgr" column. 
• On the employee's timecard, click on the Audits tab and scroll to the bottom. The last row will show the Date you approved the timecard, the Type column will show "Manager Approval - Add". Scroll to the right to see your name populated in the User column, and Audit Date/Time column will show the timestamp for your approval. Be sure you have the correct pay period selected. 

Remove mass approval from Timesheets

1. Go to any Dataview page.
2. Click the Hyperfind dropdown on the top right and select the name of the hyperfind you have created to show Exempt employees only.
3. On the far left side of the Dataview table, click in the header of the checkbox column to select all. This will highlight all rows on the table in blue. 
4. Click on the Approval dropdown > select Remove Timecard Approval.
5. Click Yes on the confirmation window.
6. Click the Refresh button on the top right of the page. 

To confirm your removal was successful:

• The Pay Period Close and Unapproved Timecards Dataviews include the columns "Approving Mgr Name" and "Approved by Mgr". Both columns will be blank. Scroll to the right to view all columns. 
• On the employee's timecard, click on the Audits tab and scroll to the bottom. The last row will show the Date you removed the approval on the timecard, the Type column will show "Manager Approval - Delete". Scroll to the right to see your name populated in the User column, and Audit Date/Time column will show the timestamp for when the approval was removed. Be sure you have the correct pay period selected.