How to make edits to timecards in a closed pay period (Historical Corrections)

Effective July 2023: If a historical correction is needed on employee's timecard, please submit a ticket to [e-mail].

You should not complete a historical correction for a date in the future. Please make the change directly on the employee's timecard. 

To make a historical correction on a staff member's timecard go to the time and attendance module, ADP Workforce Manager, open the three lines menu on the top left of your homepage:

1. Expand Time > select Employee Summary. Change the calendar view at the top of the page to only see the dates you need to make the changes for. Click "Select Range' to enter a custom date range
2. Scroll and search the employee's name OR click Refine to filter for the employee's name
   • If using the condition "starts with" to filter, enter the employee's last name
3. Click the check box to the left of the employee's name
   • Be sure you have the correct time frame selected
4. The options in the bar at the top will highlight in blue. Click Enable Edits
5. Select Yes on the confirmation window
6. When the window closes, double click on the employee's name to go to the timecard
7. On the timecard, make all necessary changes to In and Out times or pay codes
   • If there is an approved time off request highlighted in purple, add a new row and enter a negative amount of hours using the old pay code and then add another row and enter the new pay code and new hours. In total, you should have 3 rows for one day.
     • Ex: For August 1st, Row 1: Pay Code = PTO, Hours = 8 / Row 2: Pay Code = PTO, Hours= -8 / Row 3: Pay Code= PTO-Sick-Personal, Hours = 8
   • After making a change, you will see a diamond appear in the top right of the box you made changes to
8. Make all changes, click Save
9. Open the Historical Corrections tab at the bottom of the timecard to confirm all changes were saved successfully
   • Historical corrections edits will show in the Totals and Historical Corrections tabs.