This dashboard shows data from observations entered into SchoolMint Grow, including performance management, walkthroughs, and O3s.
Quick Links
- Direct link to the tool
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What metrics does this dashboard display? How can the data be filtered?
- What actions should be taken using this tool?
What questions does this dashboard answer?
- School Tracking tab: What is the completion rate for a school's performance management forms by Coaches and Teachers?
- Performance Management tab: What are the average and individual performance management scores and comments? Who are the top ten and bottom ten teachers?
- Walkthroughs tab: What is the completion rate for Walkthrough observations each week, and what are the average and individual scores? Who are the top ten and bottom ten teachers? Which teachers are meeting the monthly goal?
- Microgoals tab: Which teachers have a microgoal assigned for the week, and what is it? How many teachers are assigned to a certain microgoal?
- O3s tab: Which teachers have had an O3 in this time period? What were the Glows and Grows and the comments in each O3?
Who is this dashboard for, and who can access it?
Audiences
- School-based leaders (School Leaders and Assistant School Leaders)
- Regional and network leaders
- Network operations and support teams
Data Access
- School Leaders and Assistant School Leaders can see completion, aggregated and individual data for teachers at their schools.
- Regional users can see aggregated and individual-level data for their regions only (eg. a Head of Schools at a Newark school can only see data for teachers in Newark schools)
- KTAF users in certain roles (Human Resources, Employee Relations, Teaching and Learning, etc.) can see individual data for all teachers.
Where does the data come from, and how often is it updated?
Data Sources
- Scores and comments entered in the Coaching Tools: Coach ETR and Reflection, Coaching Tools: Teacher Self Reflection, Walkthrough - Miami, and O3 forms in SchoolMint Grow.
- Demographic (location, role, hire date) data from the KTAF data warehouse.
Refresh Schedule
- Daily, by 8:00am
- Forms must be finalized and published in SchoolMint Grow before midnight to be visible in the next day's refresh.
What metrics does this dashboard display? How can the data be filtered?
- Avg. School Scores: The weighted (80% ETR and 20% Self and Others) score average per school. Use the plus sign by the school name to drill down to coach/observer.
- Individual Overall Scores and Drilldown Scores: An individual teacher's weighted average, and their scores on each metric.
- Comments: Comments entered on both the Self and Coach forms.
- Top 10/Bottom 10: A ranking of overall average scores by teacher.
- Walkthrough Scores: Rows score the average score by teachers in that category. Grand total is the sum of all average scores. These are calculated differently to reflect goals of meeting a certain number of indicators rather than an average score per school/individual.
Filters
- Completion: Has a form been finalized and published for this performance management round or Walkthrough/O3 week?
- Entity: Filter by Newark, Camden, or Miami
- School: Filter by one or multiple schools
- HOS: Filter by Head of Schools responsible for that group of schools.
- Teammate: Filter by individual teacher receiving a score.
- Observer Name: Filter by coach (typically for norming purposes).
- PM Term: Filter by BOY/MOY/EOY performance management round or by week for Walkthroughs and O3s
What visualizations are available, and what do they show?
School-wide Completion (School Tracking tab)
Displays heat map of schools as they near our goal of 100% completion for Performance Management rounds. 90%+ schools are shown in dark blue.
Average School Scores and Individual Overall Scores (Performance Management tab)
Displays heat map from grey to blue of schools and individuals on a scale of 1 to 4 for each ETR and Self & Others bucket.
Click on the plus sign by school to see a heat map by coach/observer and how they compare to the School Average.
What actions should be taken using this tool?
For Heads of School
Step 1: Track completion of ‘Coach and Self Reflection ETR’ forms
- When: during the ETR entry window
- Go to: Grow Dashboard > School Tracking
- Use it to: filter by schools, HOS or Manager and view individual roster of who has completed EOY forms
- Take action: monitor completion rates at schools
Step 2: Track ETR, S&O and Overall Tier scores to support norming
- When: during the ETR entry window and norming process
- Go to: Grow Dashboard > Performance Management
- Use it to: view overall tier, ETR bucket and S&O scores from different rounds across schools and individuals
- Take action: Monitor score entry during entry window and for norming
Step 3: Analyze overall score trends from BOY to EOY terms for schools and individuals
- When: during norming process
- Go to: Grow Dashboard > Trends
- Use it to: filter by school and individual to view changes to score term by term
- Take action: Monitor growth/declines in scores from previous round to assist norming
Step 4: Follow up with potential outlier scores from managers
- When: during norming process
- Go to: Grow Dashboard > PulseChecker (read Help Guide first)
- Use it to: view managers who have been identified as entering potential outlier scores
- Take action: Review help guide, then use during norming process to review and follow up with potential outlier scores/managers
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