DeansList : Comm Log > How to Enter New Comm Log

Communication Logs (Comm Logs) can be used to track interactions with families. There are many ways to start a comm log in DeansList:

1. Homepage Widget
2. Searching for a student
3. Create a comm log from an incident report
4. Record Student Data screen
5. Two-Way Text
6. Using the Admin Daily Attendance page (New SY25-26)

Homepage Widget

• From Homepage > click New Call from absent list

        

Searching for a student

• From Student Lookup (search) > click New Call from absent list

        

Create a comm log from an incident report

• You can create new Comm Logs from the Incident Log page > Create Comm Entry

Record Student Data screen

1. Go to Record Student Data -> Communication
2. You can either search for a student or select one from one of your rosters.
3. The grey Notes Box is viewable and editable by all users.  It’s a useful place to put notes about parents’ communication preferences eg "best available time is after 2pm"
4. A log entry can be saved for either:
   • Conversation / Interaction w/ Parents & Relatives
   • Another Staff Member
   • With Student him/herself
5. Click the (+) next to a parent’s phone number or e-mail address to automatically fill out the appropriate parts of the form below.
6. The Reason drop-down is useful for categorizing types of conversations.

 

 

Two-Way Text

You can tag a student's family member's message with a reason in Two-Way-Text. When tagging a message from a family with multiple students in the school, all students are selected as default. You must deselect the family members that the Reason/Comm Log doesn't apply to.

Using the Admin Daily Attendance Page (New SY25-26)

To enable to this new feature, please put in a ticket with Data Team at [e-mail]. *Once this feature is enabled, any comm log that has been created via any of the methods mentioned in this article, will have a Comm Reason on the Admin Daily Attendance page

1. Go to Admin -> Admin Daily Attendance
2. From the Comm Reason column, select an appropriate attendance reason
3. Once a reason is selected from the dropdown menu, a new comm log has been created
4. To edit the comm log, or enter more details, click the selected reason from the Comm Reason column, and it will take you to the Edit Communication Log page