Webex - How to Schedule Sessions with Webex Trainings

Using the Webex Portal in Classic View

1. Login to Webex
   
   
   
2. Under Host A Session, click Schedule Session
   
   
   
   
3. Complete the Session and Access Information.
4. Select the Audio Conference Settings.
5. Specify the Date, Time and Duration. Duration is for planning purposes only, and the meeting will continue until you end it.
6. Check the boxes if you will require registration and if you want them approved automatically.
7. Create invitation lists for Attendees and for Presenters. You can enter information for each one, or use existing contacts.
8. Click Add Course Material if you want to make materials available for download before the session.
9. Click Start Session to begin the session now or click Schedule to schedule the session and send invitations.
10. To start a session you scheduled, under Attend a Session, click Live Sessions, and then locate the session and click Start.

Using Webex Meetings Outlook Add-in

1. In the calendar view, click on Schedule Meeting (calendar icon with green plus sign).
   
   
   
2. Once the calendar appointment window opens, click the Change settings
   
   
3. Select the meeting template and meeting type to reflect Webex Training session (NOT Webex Meetings)
   
   
   
4. Complete your calendar appointment by adding details and necessary participants.