[Miami] Guidelines for recording classes

Note: This article applies to Miami only.

For Newark and Camden, see [Newark/Camden] Guidelines for recording classes.

These guidelines are for anyone who needs to record a class session whether this is recorded via Zoom, phone or any other medium.

Overview

• Lessons can be recorded as long as parental consent has been obtained from all students in the class.
• Your school teams are working on obtaining written consent from families and you should expect to hear more on when we can begin recording lessons on Zoom soon.
• Classes should only be recorded when requested by coaches, SLs, APs, Heads of School, EDs or any member of the Teaching and Learning team.
• For any class that is recorded:
  • Students should be instructed to set their Zoom names as their first names only.
  • Teachers should never disclose educational information such as grades.
• Until further notice, recordings cannot be shared with external parties and cannot be shared via social media.

What & Why

• Due to various state privacy laws, we cannot record Zoom sessions with students without explicit written consent from ALL respective families.
• Teachers cannot record Zoom sessions with students until they have received confirmation from their school teams that 100% of students in each class have provided consent.
• If any parent/guardian denies consent, then all classes that include those students can never be recorded; not even for internal purposes.
• Teachers should not record all classes by default.
• Classes should only be recorded when requested by coaches, SLs, APs, Heads of School, EDs or any member of the Teaching and Learning team.
• See Recording of Remote and In Person Lessons for our new Heartbook policy regarding recordings.

Who can you share it with?

You can share the recordings with:

• Any other KIPP NJ/KIPP Miami staff for PD/academic purposes, including
  • Sharing best practices so we can learn from our peers
  • Watching video of ourselves teaching and reflecting with our coach on our practice
  • Practicing in CTMs or other meetings
  • Analyzing the impact of teacher practices on kids
  • Training leaders and coaches
• Note: Classes should not be recorded to provide to students who were absent.

Until further notice, you cannot share the recordings with any external parties (i.e. anyone who is not a KIPP NJ/KIPP Miami staff member) and cannot be shared on any social media platform.

Storing Recordings

• You should not store and share recordings from Zoom's cloud since Zoom provides limited storage for recordings.
• Rather, you should download recordings to your computer, upload them to Google Classroom or Google Drive as needed, and then delete the files from Zoom’s cloud afterwards.
• See How to Download Zoom Recordings from Zoom Cloud for detailed instructions.

FERPA Guidance

• FERPA is a federal law that protects disclosure of educational information from a student record.  This information includes:
• Student’s full names, addresses, phone numbers
• Student ID numbers
• Grades/test scores
• IEP education status

• In order to protect student privacy under FERPA regulations, you must ensure the following for any class that is recorded:
  • Students should be instructed to set their Zoom names as their first names only.
  • Staff should never disclose educational information during class.