PowerSchool Admin :: How to Graduate and Un- Graduate a Student

When a student graduates from a school district, PowerSchool uses the End of Year process to properly move a student from their last primary school enrollment into the Graduated Students school. However, PowerSchool does not have a built-in function to graduate students early, later or un-graduate students. In this article, you will learn how to:

• Graduate students (4th, 8th and seniors) one-off
• Un-graduate students

Graduate a Student

Directions:

1. Select the student, then navigate to the Functions student screen and click the Transfer Out of School link.
2. Enter 'Graduated' as the transfer comment.
3. Enter the date of the student's transfer. This should be the day after the student's last day in class.
4. Select Exit Code appropriate for a graduating student.
   • Exit Code- G1 (Graduated from a KIPP NJ school)
   • KIPP Exit Code - 12 (High School Graduation) OR 14 (ES or MS Graduation)
5. Click Submit.

TIP: Verify that the student was successfully transferred out of school. The words "Transferred Out" should be displayed at the top of each student page.  

1. Navigate to the Functions student screen and click the Re-Enroll In School link.
2. Enter the Date of re-enrollment. This date should be the same as the student's previous exit date.  
3. Do not select an Entry Code.
4. Enter "Graduated" as both the entry and exit comments.
5. Select a Full Time Equivalency.
6. Do not restore the student's course enrollments.
7. Click Submit. By re-enrolling the student into the current school, the student's final school enrollment has been archived as a previous enrollment. Navigate to the Transfer Info student screen and verify that the student's most recent enrollment is archived under Previous Enrollments.

Un-Graduate a Student

1. Locate and select the student in the Graduated Students School. To locate the student in the Graduated Students School, use a forward slash (/) when searching.
2. Click Functions in the Enrollments section. Click Transfer to another School to send them to their current school.
3. Switch to the student's current school.
4. Run the Re-Enroll in School function for the student. 
5. On the student's Transfer Info page, delete the previous enrollment for the Graduated Students School. The student is now available in the current school.