How to enter time off on behalf of an employee as a DSO

This guide outlines how to submit a time off request online in ADP Workforce Now on behalf of a staff member at your school and campus.

As a DSO with Practitioner access in ADP, you have the option to submit time off for all staff at your school or campus location, including your direct reports.

There are two options for submitting time off for an employee: 

People > Time Off > Request Time Off 

• This view is best used if you want to see the current status of each request for a individual employee, for a specific date range

People > Time Off > Lists of Requests

• This view is best used if you want to see requests that are currently pending, approved, or denied for any employee in one view, for a specific date range
• The employee will only show up in this view if they have previously submitted a time off request

Submit a request under People > Time Off > Request Time Off: 

1. Click "Search for people" to locate the employee you need to submit time off for
2. Click on the employee's name
   • A list showing the employee's requests will display for the date range selected
3. Click Request on behalf of
4. Enter a date in the Balance As Of field
   • You should enter the start date of the request
   • The employee time off balances will display
5. Click Continue
6. On the Time Off Request window, enter the:
   1. Start Date
   2. End Date
   3. Time Off Policy
   4. The Reason Code and Duration Type will auto populate
   5. Select the checkbox "Make Recurring" if this request will occur weekly, biweekly, or monthly
   6. Start Time
      • The start time will default to either 9:00 AM or to the start time on the employee's schedule (for school based staff)
   7. Hours Per Day
      • Hours Per Day are capped at 8 hours which is considered a full work day
      • The minimum amount to request off in a day is 30 minutes. In this case, enter "0.50" as the Hours Per Day
   8. After all required fields are complete, you can add in more time if needed. If no additional time off needs to be entered, click the Review button at the bottom of the window
7. Enter a Comment, if needed. This is optional
8. Click Submit at the bottom of the window
9. You will receive a pop up message that your request was submitted successfully

Time off requests submitted by DSOs are automatically approved and will show approved by "system". These requests will not route to the employee's Reports To Manager.

Submit a request under People > Time Off > Lists of Requests:

1. Search (or scroll) to locate the employee you need to submit time off for
2. Click on the employee's name. A detailed list of all requests will display
3. Click Request on behalf of
4. Enter a date in the Balance As Of field
   • You should enter the start date of the request
   • The employee time off balances will display
5. Click Continue
6. On the Time Off Request window, enter the:
   1. Start Date
   2. End Date
   3. Time Off Policy
   4. The Reason Code and Duration Type will auto populate
   5. Select the checkbox "Make Recurring" if this request will occur weekly, biweekly, or monthly
   6. Start Time
      • The start time will default to either 9:00 AM or to the start time on the employee's schedule (for school based staff)
   7. Hours Per Day
      • Hours Per Day are capped at 8 hours which is considered a full work day
      • The minimum amount to request off in a day is 30 minutes. In this case, enter "0.50" as the Hours Per Day
   8. After all required fields are complete, you can add in more time if needed. If no additional time off needs to be entered, click the Review button at the bottom of the window
7. Enter a Comment, if needed. This is optional
8. Click Submit at the bottom of the window
9. You will receive a pop up message that your request was submitted successfully

Time off requests submitted by DSOs are automatically approved and will show approved by "system". These requests will not route to the employee's Reports To Manager.

If you encounter any issues, email [e-mail]. If possible, please include a screenshot of the issue.