How to enter time off on behalf of your direct report as a Manager

This guide outlines how to submit a time off request online in ADP Workforce Now on behalf of your direct report.

There are two options for submitting time off for your direct report: 

My Team > Time Off > Request Time Off 

• This view is best used if you want to see a calendar view of your direct reports, for a specific date range
• This view includes time off requests and holidays

My Team > Time Off > Lists of Requests

• This view is best used if you want to see a list of requests that are currently pending, approved, or denied for your direct reports in one view, for a specific date range
• The employee will only show up in this view if they have previously submitted a time off request

Submit a request under My Team > Time Off > Request Time Off: 

1. Scroll or search for an employee to submit time off for
2. Click into the date(s) on the calendar that the request is for
3. On the right side of the page, enter the first day of the request in the Balance as of field
   • The employee's time off balances as of that specific day will display
4. Click the Request time off button
5. In the Balance As Of field, the date you selected on the calendar view will display all balances as of that date
6. Click Continue
7. On the Time Off Request window, enter the:
   1. Start Date
   2. End Date
   3. Time Off Policy
   4. The Reason Code and Duration Type will auto populate
   5. Select the checkbox "Make Recurring" if this request will occur weekly, biweekly, or monthly
   6. Start Time
      • The start time will default to either 9:00 AM or to the start time on the employee's schedule (for school based staff)
   7. Hours Per Day
      • Hours Per Day are capped at 8 hours which is considered a full work day
      • The minimum amount to request off in a day is 30 minutes. In this case, enter "0.50" as the Hours Per Day
   8. After all required fields are complete, you can add in more time if needed. If no additional time off needs to be entered, click the Review button at the bottom of the window
8. Enter a Comment, if needed. This is optional
9. Click Submit at the bottom of the window
10. You will receive a pop up message that your request was submitted successfully

Time off requests submitted by Managers are automatically approved. 

Submit a request under My Team > Time Off > Lists Of Requests: 

1. Search (or scroll) to locate the employee you need to submit time off for under the Pending Requests tab or Request History tab
2. Click on the employee's name. A detailed list of all requests will display
3. Click Request on behalf of
4. Enter a date in the Balance As Of field
   • You should enter the start date of the request
   • The employee time off balances will display
5. Click Continue
6. On the Time Off Request window, enter the:
   1. Start Date
   2. End Date
   3. Time Off Policy
   4. The Reason Code and Duration Type will auto populate
   5. Select the checkbox "Make Recurring" if this request will occur weekly, biweekly, or monthly
   6. Start Time
      • The start time will default to either 9:00 AM or to the start time on the employee's schedule (for school based staff)
   7. Hours Per Day
      • Hours Per Day are capped at 8 hours which is considered a full work day
      • The minimum amount to request off in a day is 30 minutes. In this case, enter "0.50" as the Hours Per Day
   8. After all required fields are complete, you can add in more time if needed. If no additional time off needs to be entered, click the Review button at the bottom of the window
7. Enter a Comment, if needed. This is optional
8. Click Submit at the bottom of the window
9. You will receive a pop up message that your request was submitted successfully

Time off requests submitted by Managers are automatically approved. 

If you encounter any issues, email [e-mail]. If possible, please include a screenshot of the issue.